VISITOR MANAGEMENT
Fully automated visitor management from invite to exit
Transform your manual sign-in process into a fully automated visitor journey—saving hours of coordination time and delivering a seamless arrival experience for every guest.
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Trusted vendor partner to the best workplace teams
Manage the entire visitor journey in one platform
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Outlook plugin
Schedule visitor meetings directly from Outlook. Add a guest to your calendar invite, and they'll instantly receive a personalized welcome email with everything they need for a smooth check-in—all without leaving your inbox.
Catering & services
Order catering and other services for visitor meetings directly from Microsoft Outlook or Google Calendar. Track orders and communicate with service teams through Teams or Chat—ensuring seamless coordination.
Visitor kiosk
Check in using QR codes or self-service kiosks. Badges print automatically, and hosts receive instant notifications—reducing queues and ensuring a smooth reception experience, even when the front desk is unmanned.
Automated Emails
Automatically send pre-visit instructions to visitors, arrival reminders to hosts and organizers, and exit notifications when visitors leave the building—all in real time for a hassle-free experience.
Badge system
Design and customize branded visitor badges with photos, QR codes, and more. Badges print automatically at self-service kiosks upon check-in for a seamless arrival experience.
Arrival notification
Automatically notify hosts and organizers via email the moment visitors check in at the self-service kiosk—keeping everyone updated in real time so visitors aren't kept waiting.
Visitor activity log
View detailed reports and analytics, including visitor volumes, peak check-in times, and repeat visits. Plus, see a real-time list of all visitors currently on-site to ensure security and safety compliance.
Check in visitors in 30 seconds
Complete control and simplicity for hosts
A visitor management experience that simplifies reception workflows, improves security, and creates a professional, personalised welcome for every guest.
Integrates with Microsoft Outlook, Google Calendar, access control systems, parking management, and meeting room booking platforms—creating a smooth, end-to-end process.
Ensure full GDPR compliance with automated data protection—visitor information is securely stored and automatically deleted after a set retention period to protect privacy.
Reflect your company's branding and create a professional first impression—from check-in screens and badge designs to emails and notifications.
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A hassle-free experience for visitors
Give visitors an intuitive experience that simplifies every step of their visit, allowing them to focus on the meeting instead of the logistics.
Send automated email notifications with QR codes, meeting details, directions, and updates to ensure visitors feel fully prepared for their arrival.
Offer visitors self-service kiosks and QR code check-in so they never have to queue or wait at reception—making sure they always arrive to their meeting on time.
Provide visitors with an effortless experience—parking gates open, badges print, access gates unlock, and hosts are notified automatically, so visitors are guided at every step.
Frequently asked questions
How does Mapiq help me understand employee workplace needs?
Mapiq gathers and analyzes anonymous data from the user groups you specify, creating actionable insights from data analytics that show how employees interact within the office. This helps you improve workplace experience based on actual usage patterns.
What kind of ROI can I expect from implementing Mapiq?
Organizations like Unilever have used Mapiq to significantly reduce both costs and CO2 emissions per employee while simultaneously boosting team satisfaction. We can provide case studies highlighting specific outcomes.
Can Mapiq help reduce operational costs?
Yes, Mapiq's reports help you optimize costs for office supplies, cleaning schedules, and more. Additionally, you can connect Mapiq to your existing workplace tools through our API to discover new ways of optimizing resources.
How does Mapiq support multi-site management?
Mapiq is built with global enterprise organizations in mind. You have complete freedom to manage individual sites according to their unique needs while also comparing performance across your entire portfolio using benchmarks.
How does Mapiq align office space optimization with company goals?
Mapiq helps you put your workplace to work by providing the data and tools needed to optimize your spaces in ways that directly contribute to company objectives, whether they're financial, sustainability-focused, or employee experience-driven.
How does Mapiq support office space management software needs across our portfolio?
Mapiq's comprehensive office space management software gives you detailed insights from building level down to individual desks. Our platform helps you visualize space planning opportunities, optimize meeting room bookings, and make data-driven decisions about your workplace strategy based on actual usage patterns rather than assumptions.
Ready to transform your workplace
